Your free Gmail address has served you well so far. Now clients hesitate before replying, and your invoices look less serious than your work.

Switching feels risky because you fear losing old emails. Good news: most of it moves, and the whole job can fit into an afternoon.

Here are seven providers that help Gmail users move to their own domain, with what each one moves, what it costs, and how long it takes. Prices were checked on 26 October 2026.

Truehost has not announced its Kenya Black Friday offer yet, so its regular prices appear below. For every provider’s deal in one place, see our Black Friday business email migration deals roundup.

What Moves, What Stays, and How Long It Takes

• What moves? Your emails and folders copy over IMAP. Contacts export as CSV or vCard files, and your calendar exports as an ICS file.
• What stays behind. Your @gmail.com address, Google Drive files, and any filters or rules stay behind. Apps and logins tied to your Gmail address need updating.
• How long it takes. Setup and DNS changes take from 30 minutes to a few hours, and DNS can occasionally take up to 48 hours to settle. Copying mail takes minutes for a small inbox and hours for a large one.
• Keep Gmail running. Check it for two weeks while your new address settles, then close it only when nothing important arrives.

Quick Comparison

Provider	Black Friday Status	First-Year Cost	Migration Help	Best For
Truehost	Kenya offer not announced	KSh 971 (email KSh 672 + .co.ke KSh 299)	IMAP copy, 24/7 support	Lowest cost
Hostraha	No offer listed	From KES 1,999, domain included	Team-led, tiered by plan	Hands-off teams
HostGuru	5% code GURU5 for new customers	About KES 3,138 for one mailbox	Free, DNS set up for you	Free migration, monthly billing
HostAfrica	No Kenya offer found	Check its Kenya page	Free from Gmail	Established brand
Asushost	20% off hosting to 31 Dec	Domain KSh 600, email priced separately	Ask before buying	Email plus website
Hostinger	Sale to 14 Dec, mostly hosting	From about $0.59/mailbox/month	Self-service import tool	Confident DIY users
Namecheap	2026 sale not announced	From about $0.99/month	Manual, via email client	DIY, low entry price

1) Truehost Workplace

Truehost Workplace gives you an address on your own domain, plus a calendar, drive, and office documents behind one login. It is the lowest-cost route on this list.

It supports standard IMAP, so a free mail client can copy your Gmail history. Support answers around the clock in English and Swahili, so ask about assisted migration for your mailbox size.

Pricing: Workplace Starter is KSh 672 a year (KSh 56 a month, billed yearly). A .co.ke domain is KSh 299 the first year, then KSh 1,500. A .com is KSh 1,100, then KSh 1,600. That puts year one at KSh 971.

Features

• Look established from day one. Every address uses your domain, so invoices and quotes look professional.
• Keep calendar and files together. Calendar, drive, and office documents sit behind one login.
• Get help in your language. English and Swahili support is available at any hour.

Pros

• Lowest first-year cost on this list
• Yearly billing with no long lock-in

Cons

• No confirmed Black Friday discount yet
• Office tools are lighter than Google or Microsoft

Best For: Freelancers and small teams who want the cheapest, simplest switch.

2) Hostraha

Hostraha is a Nairobi-based host whose email plans include a free .co.ke domain and migration help from Gmail, Outlook, and Yahoo. Its team transfers your emails, contacts, and calendars.

Migration help grows with your plan: basic on BusinessMail, full service on MailPro, and priority on MailEnterprise.

Pricing: MailBasic is KES 1,999 a year for 10 accounts and 25 GB. BusinessMail is KES 3,999, MailPro is KES 5,999, and MailEnterprise is KES 9,999. The free domain makes year one equal to the plan price.

Features

• Hand the job over. You share your old mailbox details through the dashboard, and the team does the transfer.
• Pay locally. M-Pesa, Visa, Mastercard, and PayPal all work.
• Try it safely. A 30-day money-back guarantee covers every email plan.

Pros

• Free domain included in the price
• Hands-on migration instead of a do-it-yourself tool

Cons

• No Black Friday discount is listed
• The cheapest plan gets the lightest migration help

Best For: Teams of five to 25 who want someone else to move the mail.

3) HostGuru

HostGuru runs Titan business email in Kenya and migrates Gmail, cPanel, Microsoft 365, and any IMAP mailbox for free. Its team sets up your DNS, usually within 30 minutes.

The entry plan gives 50 GB per mailbox, so your whole Gmail history fits comfortably.

Pricing: Titan Essential is KES 149 per mailbox a month, billed monthly. Business Pro is KES 299 and adds 100 GB, two-factor authentication, and read receipts. A .co.ke domain is KES 1,350 a year, so one mailbox costs about KES 3,138 in year one.

Features

• Skip the DNS work. The team sets your MX records and confirms delivery.
• Pay monthly in shillings. No contract, and no dollar conversion fees.
• Get help on WhatsApp. Setup assistance runs through chat.

Pros

• Free migration and DNS setup
• No lock-in with monthly billing

Cons

• Per-mailbox pricing adds up for bigger teams
• Read receipts and two-factor sit on the higher plan

Best For: Small teams who want free migration and monthly billing. New customers save 5 percent with the code GURU5.

4) HostAfrica

HostAfrica is a long-running host with a Kenyan arm and an email product called HMail. According to Truehost’s 2026 comparison of Kenyan providers, its email plans include free migration from Gmail, Microsoft 365, or cPanel.

That suits teams who want an established brand to carry the move.

Pricing: Plans scale by mailbox count and storage. Check HostAfrica’s Kenya page for today’s price, because renewals typically rise after the introductory term.

Features

• Move without paying for help. Free migration covers Gmail, Microsoft 365, and cPanel.
• Get protection built in. Webmail and spam protection come with its plans.

Pros

• Free migration from Gmail
• A large, established regional brand

Cons

• No Kenya Black Friday offer found
• Renewal prices typically rise after the first term

Best For: Businesses that prefer an established regional brand.

5) Asushost

Asushost sells standard and Titan business email, and every domain includes two free email accounts. Its SAVE20 code takes 20 percent off hosting until 31 December 2026.

The discount applies to hosting, not email, so treat it as a bonus if you also need a website.

Pricing: A .co.ke domain starts at KSh 600 for the first year and renews at KSh 1,500. A .com is KSh 1,500. Business email plans are priced separately, so check the email page.

Features

• Start with two free mailboxes. They cover a founder and an assistant.
• Bundle email, domain, and site. One supplier keeps billing simple.
• Pay your way. M-Pesa, Visa, Mastercard, and PayPal all work.

Pros

• Two free mailboxes with every domain
• One bill for domain, hosting, and email

Cons

• No migration service is stated, so ask support before you buy
• The SAVE20 code covers hosting only

Best For: Solo founders who also need a website.

6) Hostinger

Hostinger’s business email comes with a self-service Email Import tool inside its control panel. It connects to Gmail over IMAP and copies your messages across.

First, you turn on IMAP, enable two-step verification, and create a Google app password. You handle every step yourself, and a large mailbox takes longer to copy.

Pricing: Business email starts around $0.59 per mailbox a month on a 12-month term, renewing at $1.59. Prices appear without VAT, and billing is in dollars. Its Black Friday sale runs to 14 December, but the headline discounts apply mostly to hosting and the AI builder.

Features

• Track every import. The tool shows progress and lets you retry a failed copy.
• Set up authentication automatically. SPF, DKIM, and DMARC configure when you use its nameservers.

Pros

• Low entry price
• Clear, documented migration steps

Cons

• No hands-on migration help
• The renewal price is nearly triple the first term

Best For: Confident do-it-yourself users who want a low price.

7) Namecheap Private Email

Namecheap Private Email offers ad-free inboxes on your own domain from about $0.99 a month, with a 30-day free trial. Its 2026 Black Friday sale has not been announced, but it usually launches in late November.

Migration is manual. Namecheap says the only route is an email client: add both mailboxes over IMAP, then drag your messages across.

Pricing: From about $0.99 a month. Domains are separate, and billing is in dollars.

Features

• Copy messages yourself. Thunderbird lets you drag folders from Gmail into your new mailbox.
• Avoid POP3. Namecheap warns it can delete messages from the server and lose data.
• Keep your inbox private. No ads appear, and nobody scans your messages.

Pros

• Low entry price
• A free trial to test the move

Cons

• Manual migration only
• Dollar billing, with no M-Pesa listed

Best For: People comfortable using an email client for the transfer.

The Bottom Line

Picture sending your next invoice from your own domain. It looks as serious as your work, and clients stop hesitating before they reply.

If you want the lowest cost, start with Truehost. If you want someone else to move the mail, look at Hostraha or HostGuru. If you like doing it yourself, Hostinger and Namecheap give you the tools.

Ready to switch? See the Truehost Black Friday business email page for the latest offer, or explore Truehost email hosting to start today.